1. Purpose and Scope
This Recruitment Privacy Policy explains how Montgomery County TN collects, uses, stores, and protects personal information submitted through our Oracle Recruiting career site and related recruiting activities.
This policy applies to all individuals who browse our career site, apply for open positions, create candidate profiles, or otherwise participate in our recruiting and hiring process.
2. Information We Collect
When you use our Oracle Recruiting career site or apply for a position, we may collect the following types of personal information:
a. Candidate Profile and Application Information
• Name, address, phone number, and email address
• Resume/CV, cover letters, and supporting documents
• Employment history, education, certifications, licenses, and skills
• Responses to application questions and questionnaires
• Interview notes, evaluations, and recruiter communications
b. Eligibility and Compliance Information
• Work authorization or right-to-work information
• Information required for equal employment opportunity, diversity, or regulatory reporting (where permitted by law)
c. System and Technical Information
• Login credentials for candidate accounts
• IP address, device type, browser information, and activity on the career site
• Application timestamps and status history
Some information may be provided voluntarily, while other information is required to evaluate your candidacy.
3. How We Use Your Information
Information collected through Oracle Recruiting is used for legitimate recruiting and employment-related purposes, including to:
• Create and manage candidate profiles and applications
• Evaluate qualifications and suitability for open positions
• Communicate with candidates about job opportunities, interviews, and hiring decisions
• Conduct interviews, assessments, and background checks (where applicable)
• Comply with legal, regulatory, and internal reporting requirements
• Improve recruiting processes and the candidate experience
4. Use of Oracle Recruiting
Our career site and applicant tracking processes are supported by Oracle Recruiting, a cloud-based recruiting platform provided by Oracle. Candidate information entered into the career site is stored and processed within Oracle’s systems on behalf of Montgomery County TN, in accordance with applicable data protection and security standards.
Access to candidate information within Oracle Recruiting is limited to authorized personnel involved in the recruiting and hiring process.
5. Sharing and Disclosure of Information
We may share candidate information with:
• Internal hiring managers, recruiters, and HR personnel
• Third-party service providers that support recruiting activities (such as background check providers or assessment vendors)
• Oracle, as the provider of the recruiting platform
• Government or regulatory authorities, when required by law
We do not sell personal information collected through the recruiting process.
6. Legal Basis for Processing
We process personal information as necessary to:
• Take steps prior to entering into an employment relationship
• Pursue legitimate business interests related to recruiting and workforce planning
• Comply with legal and regulatory obligations
• Obtain consent where required by applicable law
7. Data Retention
Candidate information is retained in Oracle Recruiting only for as long as necessary to support recruiting activities and comply with legal or regulatory retention requirements. If you are hired, your recruiting information may be transferred to your employee record in our human resources systems.
8. Data Security
We maintain appropriate administrative, technical, and organizational safeguards to protect candidate information. Oracle Recruiting includes security controls designed to protect personal data against unauthorized access, alteration, or disclosure.
9. Your Privacy Rights
Depending on your location and applicable laws, you may have the right to:
• Access, review, or update your candidate profile
• Request correction or deletion of your personal information
• Withdraw consent where processing is based on consent
• Object to or restrict certain processing activities
Requests may be submitted using the contact information below or, where available, through your Oracle Recruiting candidate profile.
10. Policy Updates
We may update this Recruitment Privacy Policy periodically to reflect changes in recruiting practices, Oracle Recruiting functionality, or legal requirements. The most current version will be posted on our career site.
11. Contact Information
If you have questions about this policy or how your information is handled during the recruiting process, please contact:
Brittany Jarrell 931-648-5715 Ext. 12309
Montgomery County TN