MONTGOMERY COUNTY LEPC
Clarksville-Montgomery County Local Emergency Planning Committee (LEPC)
By-Laws
Adopted: October 15, 2026
Article I – Name
The name of this organization shall be the Clarksville-Montgomery County Local Emergency Planning Committee (LEPC).
Article II – Purpose
The purpose of the Clarksville-Montgomery County LEPC is to:
- Fulfill the responsibilities established under the Emergency Planning and Community Right-to-Know Act (EPCRA).
- Review and support implementation of the county hazardous materials emergency response plan.
- Support emergency preparedness through planning, training, exercise, and public outreach.
- Promote coordination and collaboration among agencies and organizations involved in emergency planning and response.
Article III – Membership
Membership of the LEPC shall include representatives from, but not limited to, the following stakeholder groups:
- State Government Representative
- City Government Representatives
- Law Enforcement
- EMS/First Response
- Education & School System Representatives
- Transportation & Logistics Representatives
- Public Health & Healthcare Organizations
- County Government Representatives
- Emergency Management
- Fire Services
- Community Organizations
- Industry & Facility Representatives
- Environmental Response Organizations
- Media & public Information Representatives
Membership should, whenever practical, reflect the membership categories identified under EPCRA and maintain representation from agencies and organizations involved in emergency planning, response, public safety, environmental protection, industry, and community outreach. Members shall reside in, conduct business in, or otherwise serve Montgomery County, TN.
Article IV – Officers
The officers of the LEPC shall consist of:
- Chairperson
- Vice Chairperson
- Secretary
- Information Coordinator
Officers shall serve until their resignation or replacement by the LEPC. Vacancies in any elected officer positions shall be filled by majority vote of the LEPC at a regular meeting where a quorum is established.
Section 1: Chairperson
The Emergency Management Director of the Montgomery County EMA shall serve as the Chairperson unless otherwise changed by committee vote or appointed by a majority vote of the LEPC membership at a regular meeting where a quorum is established.
The Chairperson shall:
- Preside at regular and special meetings of the LEPC;
- Coordinate the business and activities of the LEPC;
- Create subcommittees as needed;
- Serve as the primary spokesperson for the LEPC.
Section 2: Other Officers
The Vice Chairperson, Secretary, Information Officer, and any other officers deemed necessary by the LECP shall be elected by majority vote of the LEPC membership at a regular meeting where a quorum is established. Each officer shall serve a two-year term and may be reelected to successive terms without limitation, unless otherwise determined by the LEPC.
The Vice Chairperson shall:
- Perform all duties of the Chairperson in their absence.
- Perform other duties as assigned by the Chairperson.
The Secretary shall:
- Maintain records of the LEPC meetings and proceedings, such as meeting minutes and attendance records.
- Maintain a current roster of LEPC represented organizations and ensure membership records are updated as changes occur.
- Prepare and distribute to membership organizations meeting minutes, agendas, and other LEPC documents as appropriate.
- Perform additional duties as assigned by the Chairperson.
The Information Officer shall:
- Coordinate public information activities on behalf of the LEPC in accordance with the Montgomery County Public Records Policy.
- Support public outreach and awareness efforts to the LEPC and its mission.
- Perform additional duties as assigned by the Chairperson.
Article V – Meetings
Meetings of the LEPC shall be held at a time and place designated by the Chairperson. Meetings shall be open to the public, and notice shall be given in accordance with applicable Tennessee open meetings laws and LEPC guidance.
Section 1: Regular Meetings:
- Held quarterly
- Third Thursday of the month
- At 10 a.m.
- Location will vary
Section 2: Quorum and Voting
A minimum of seven (7) voting represented organizations must be present to constitute a quorum.
Each represented organization shall be entitled to one (1) vote.
Actions of the LEPC shall be approved by a majority vote of the voting members present at a meeting where a quorum is established.
The Chairperson shall vote only in the event of a tie.
The quorum and voting requirements established herein shall also apply to LEPC subcommittees unless otherwise specified by the LEPC.
Section 3: Order of Business
The order of business for regular meetings of the LEPC shall generally follow this order of business:
- Call to Order
- Roll Call (Quorum)
- Public Comments
- Host Spotlight
- Approval of Previous Meeting Minutes
- Organization/Agency Reports
- Old Business
- New Business
- Subcommittee Reports
- Guest Speakers/Presentations
- Adjournment
The order of business may be modified by the Chairperson as needed.
Article VI -- Subcommittees
Subcommittees may be established as necessary, or approved by the Chairperson or a majority vote of the LEPC membership to support the responsibilities and objectives of the LEPC and may address:
- Planning
- Training and Exercise
- Public Information and Outreach
- Hazard Materials Planning
- Others as needed
Article VII – Amendments
These bylaws may be amended by a two-thirds (2/3) vote of the represented organization members present at any regular meeting where a quorum is established, provided the proposed amendment has been presented to the LEPC at a prior meeting.